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Tasleemat Forms Guide

Project Artifact: Responsibility Assignment Matrix

Document Reference: PMO-04.06.04

This document provides a comprehensive, professional reference to understand the purpose and effective usage of the Responsibility Assignment Matrix in alignment with the Tasleemat framework.

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1. What?

A structured cross-reference matrix defining Responsible, Accountable, Consulted, and Informed designations.

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2. Why?

Eliminates role ambiguity, prevents dropped deliverables, and ensures clear ownership across multi-disciplinary teams.

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3. When?

Developed during resource planning and updated when project roles or organizational structures change.

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4. Who?

Created by Project Manager and Core Team Leads, signed off by Work Package Owners and Sponsor.

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Tailoring Tips

• Map RACI roles across agile squads, product managers, scrum masters, and chapter leads.
• Include joint venture and subcontractor partner roles for large consortium delivery models.

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Alignment & Dependencies

1. Pre-requisites & Inputs (Upstream Dependencies)

• Mandatory:
  • Work Breakdown Structure (PMO-04.02.06)
  • Project Schedule (PMO-04.03.08)
• Optional / Contextual:
  • Resource Capacity Matrix (PMO-00.04)
  • Cost Management Plan (PMO-04.04.01)

2. Downstream Dependents

• Mandatory:
  • Team Charter (PMO-04.06.05)
  • Team Performance Assessment (PMO-05.06)
• Optional / Contextual:
  • Team Onboarding Checklist (PMO-05.12)
  • Training Plan and Log (PMO-04.11.02)

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5. How?

To accurately and professionally complete the Responsibility Assignment Matrix, the responsible party must populate the following critical sections based on the project context (ensure parameters.md is referenced for global project variables):

• Responsible (R) Definition: Definition: The role assigned to do the work and complete the activity deliverable.
• Accountable (A) Definition: Definition: The single role with ultimate ownership, decision authority, and sign-off approval.
• Consulted (C) Definition: Definition: Subject matter experts providing vital two-way input and technical guidance.
• Informed (I) Definition: Definition: Stakeholders kept updated on progress, milestones, and decisions via one-way communication.
• WBS Deliverable and Assigned RACI Codes: Tabular mapping assigning explicit R, A, C, and I roles for each major WBS work package.
• Role Coverage and Work Distribution: Verification that every activity has exactly one Accountable role and at least one Responsible role.
• Single Accountability Governance Rule: Mandatory policy prohibiting multiple Accountable (A) assignments per deliverable to prevent diffusion of responsibility.
• Escalation and Conflict Resolution Protocol: Process for resolving role overlaps, gaps, and decision deadlocks across project leads.

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6. Reference Example

A fully completed, gold-standard reference example illustrating this artifact in practice is available:

📖 Completed Example: 04_06_04_Responsibility_Assignment_Matrix_Example.md