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Tasleemat Forms Guide

Project Artifact: Cost Estimates

Document Reference: PMO-04.04.02

This document provides a comprehensive, professional reference to understand the purpose and effective usage of the Cost Estimates in alignment with the Tasleemat framework.

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1. What?

A structured artifact tabulating labor, materials, equipment, and contingency reserve costs across all work packages.

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2. Why?

Provides the definitive cost projections necessary to secure funding and establish the project budget baseline.

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3. When?

Developed during planning after activity definition and duration estimation, prior to final budget sign-off.

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4. Who?

Authored by Project Cost Estimator and Technical Leads, reviewed and consolidated by Project Manager.

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Tailoring Tips

• Use team blended rates and story points for agile team capacity cost projections.
• Detail discrete bottom-up unit rate analyses for major construction and procurement contracts.

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Alignment & Dependencies

1. Pre-requisites & Inputs (Upstream Dependencies)

• Mandatory:
  • Work Breakdown Structure (PMO-04.02.06)
  • Project Schedule (PMO-04.03.08)
  • Resource Requirements (PMO-04.06.02)
• Optional / Contextual:
  • Risk Register (PMO-04.08.02)
  • Procurement Strategy (PMO-04.09.02)

2. Downstream Dependents

• Mandatory:
  • Cost Baseline (PMO-04.04.04)
  • Earned Value Analysis Report (PMO-06.05)
  • Variance Analysis (PMO-06.04)
• Optional / Contextual:
  • Cost Estimating Worksheet (PMO-04.04.03)
  • Procurement Management Plan (PMO-04.09.01)

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5. How?

To accurately and professionally complete the Cost Estimates, the responsible party must populate the following critical sections based on the project context (ensure parameters.md is referenced for global project variables):

• Activity Identifier and Description: Unique activity code and concise work summary for each estimated item.
• Direct Labor Cost Estimate: Estimated direct staffing expenses calculated from effort hours and labor rates.
• Materials and Equipment Cost Estimate: Estimated costs for hardware, raw materials, software licensing, and equipment.
• Total Base Cost Estimate: Consolidated base financial estimate prior to reserve calculations.
• Labor Rate Categories and Rate Cards: Standard billing rate categories, consultant day-rates, and internal unit costs.
• Historical Data and Estimating Assumptions: Benchmark data, vendor quotation references, and key assumptions applied.
• Contingency Reserve Allocation: Calculated risk contingency reserve allocated for identified known-unknown risks.
• Total Activity Cost with Contingency: Final baseline cost figure inclusive of contingency reserves for budgeting.

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6. Reference Example

A fully completed, gold-standard reference example illustrating this artifact in practice is available:

📖 Completed Example: 04_04_02_Cost_Estimates_Example.md