PMO-04.02.03 Phase 04: Planning

REQUIREMENTS DOCUMENTATION

وثائق المتطلبات

tasleemat asset PMO-04.02.03 template --lang en

Deliverable Summary & Governance Boundaries

Lifecycle Phase Alignment

Phase 04: Planning

Sizing Tier Requirements

Validation Contract

This deliverable conforms to a strict companion Draft 2020-12 JSON Schema for automated structural and semantic validation.

tasleemat validate PMO-04.02.03 ./completed_data.json

Template Markdown (Bilingual)

<!-- LLM INSTRUCTIONS: Fill in the [ Add details... ] placeholders based on project context.

Section Instructions:
- Business Requirements: Provide comprehensive project data for all required fields in this section.
- Stakeholder Requirements: Provide comprehensive project data for all required fields in this section.
- Solution and Technical Requirements: Provide comprehensive project data for all required fields in this section.
- Transition and Non-Functional Requirements: Provide comprehensive project data for all required fields in this section.
-->

<h3 align="right">{{Company_Name}}</h3>
<h2 align="right">{{Project_Name}} - {{Project_ID}}</h2>
<h1 align="center">REQUIREMENTS DOCUMENTATION</h1>

| **Date Prepared:** {{Current_Date}} | **Project Manager:** {{Project_Manager_Name}} | **Prepared By:** {{Prepared_By}} |
| :--- | :--- | :--- |

---

## 1. Business Requirements

**Business Objectives and Goals:**
[ Add details... ]

**Business Process Impact:**
[ Add details... ]

**Business Value and Success Criteria:**
[ Add details... ]

---

## 2. Stakeholder Requirements

**User Persona and Needs Summary:**
[ Add details... ]

**Stakeholder Pain Points and Expectations:**
[ Add details... ]

---

## 3. Solution and Technical Requirements

**Functional Requirements Specification:**
[ Add details... ]

**Technical Architecture and System Constraints:**
[ Add details... ]

---

## 4. Transition and Non-Functional Requirements

**Non-Functional Requirements (Quality of Service):**
[ Add details... ]

**Transition and Readiness Requirements:**
[ Add details... ]

---

### Sign-off and Approvals

| Role | Name | Signature | Date |
| :--- | :--- | :---: | :---: |
| **Lead Business Analyst** | {{Lead_BA_Name}} | _______________________ | [ .... - .... - .... ] |
| **Product Owner** | {{Product_Owner_Name}} | _______________________ | [ .... - .... - .... ] |
| **Client / Stakeholder Representative** | {{Client_Representative_Name}} | _______________________ | [ .... - .... - .... ] |
---

<div align="right" style="margin-top: 20px; font-size: 12px; color: #7f8c8d;">
  <span>Electronic Audit Trail: Hash SHA256: {{Audit_Trail_SHA256_Hash}}</span> <br>
  <strong>Template:</strong> REQUIREMENTS DOCUMENTATION | <strong>Ref:</strong> PMO-04.02.03 <br>
  <i>Generated on: {{Current_Timestamp}}, by <a href="https://github.com/fakhruldeen/Tasleemat/" style="color: #7f8c8d;">Tasleemat</a></i>
</div>

User Guide & Practitioner Instructions

Tasleemat Forms Guide

Project Artifact: Requirements Documentation

Document Reference: PMO-04.02.03

This document provides a comprehensive, professional reference to understand the purpose and effective usage of the Requirements Documentation in alignment with the Tasleemat framework.

1. What?

A comprehensive specification detailing business, stakeholder, functional, non-functional, and transition requirements.

2. Why?

Provides an unambiguous contractual and technical baseline for design, development, and testing.

3. When?

Elicited during initial planning and baseline sign-off, updated via formal change control.

4. Who?

Authored by Business Analyst and Product Owner, verified by Lead Architect and Approved by Sponsor.

Tailoring Tips

Structure as hierarchical user stories and epics with acceptance criteria for agile execution.
Utilize formal IEEE/ISO specifications for regulated enterprise software engineering.

Alignment & Dependencies

1. Pre-requisites & Inputs (Upstream Dependencies)

Mandatory:
- Project Charter (PMO-03.01)
- Stakeholder Requirements
Optional / Contextual:
- Product Vision (PMO-03.02)
- Assumption Log (PMO-03.03)

2. Downstream Dependents

Mandatory:
- Work Breakdown Structure / WBS (PMO-04.02.06)
- Project Schedule (PMO-04.03.08)
- Cost Estimates (PMO-04.04.02)
Optional / Contextual:
- Product Backlog (PMO-04.02.08)
- Quality Metrics (PMO-04.05.02)

5. How?

To accurately and professionally complete the Requirements Documentation, the responsible party must populate the following critical sections based on the project context (ensure parameters.md is referenced for global project variables):

Business Objectives and Goals: High-level organizational motivations, strategic drivers, and target business problems to solve.
Business Process Impact: Current-state vs. target-state operational workflow enhancements and process impacts.
Business Value and Success Criteria: Measurable commercial, operational, or customer value expected upon delivery.
User Persona and Needs Summary: Detailed operational requirements categorized by specific stakeholder groups and user personas.
Stakeholder Pain Points and Expectations: Critical operational pain points addressed and expected behavioral outcomes.
Functional Requirements Specification: Detailed capabilities, system interactions, features, and functional behavior.
Technical Architecture and System Constraints: System interfaces, infrastructure prerequisites, data architecture, and technological boundaries.
Non-Functional Requirements (Quality of Service): Performance thresholds, security standards, availability, scalability, and usability criteria.
Transition and Readiness Requirements: Data migration, end-user training, operational handover, and rollout support prerequisites.

6. Reference Example

A fully completed, gold-standard reference example illustrating this artifact in practice is available:

📖 Completed Example: 04_02_03_Requirements_Documentation_Example.md

LLM Generation Prompt & Agent Instructions

Requirements Documentation - Generation Prompt

System Instructions: This document contains instructions for generating the «Requirements Documentation». When asked to fill this template, follow the section-by-section instructions below. Refer to parameters.md for project variables.

Context and Definition: A foundational artifact describing how individual requirements meet the business need for the project.

Alignment & Dependencies: * Pre-requisites (Inputs): * Mandatory: Project Charter (PMO-03.01), Stakeholder Requirements * Optional: Product Vision (PMO-03.02), Assumption Log (PMO-03.03) * Downstream Dependents: * Mandatory: Work Breakdown Structure / WBS (PMO-04.02.06), Project Schedule (PMO-04.03.08), Cost Estimates (PMO-04.04.02) * Optional: Product Backlog (PMO-04.02.08), Quality Metrics (PMO-04.05.02)

Business Requirements

Business Objectives and Goals

Instruction: High-level organizational motivations, strategic drivers, and target business problems to solve.