<!-- LLM INSTRUCTIONS: Fill in the [ Add details... ] placeholders based on project context.

Context and Definition:
A Transition to Operations Checklist governs the orderly handover of project deliverables, assets, documentation, knowledge, and support responsibilities from the project team to permanent operational and support teams. It ensures that the receiving organization is fully prepared to maintain, operate, and support the solution sustainably after project closeout.

It can receive information from:
*   The Project Scope Statement and Deliverables, identifying all outputs requiring operational transfer
*   The Product Acceptance Form, verifying that deliverables meet specified quality and technical standards
*   The Training Plan and Log, confirming operational staff readiness

It provides information to:
*   The Project or Phase Closeout Report, certifying successful operational transition
*   The Contract Closeout Report, confirming transfer of vendor-supplied assets and warranties
*   The Lessons Learned Register, capturing operational transition insights

Tailoring Tips:
*   Involve operations early. Engage operational stakeholders during testing and dry runs, not only at final handover.
*   Verify documentation and access. Ensure runbooks, user manuals, administrative credentials, and licensing agreements are verified and archived.
*   Establish warranty and escalation paths. Clarify the warranty support window and transition from hypercare to standard tier-1/tier-2 support.
*   Sign off each item individually. Avoid blanket acceptances that obscure unfulfilled operational prerequisites.

Alignment:
The Transition to Operations Checklist should be aligned and consistent with:
*   The Quality Management Plan, confirming operational acceptance criteria
*   The OCM Strategy and Plan, ensuring operational readiness and sustainable adoption
*   The Contract Closeout Report, aligning vendor handover obligations with operational acceptance

Section Instructions:
*   Operational Handover Items: for each deliverable, asset, or support requirement, list the handover item, the receiving responsible party, the operational acceptance criteria, the handover date, and the sign-off status.
-->

<h3 dir="ltr" align="right">{{Company_Name}}</h3>
<h2 dir="ltr" align="right">{{Project_Name}} - {{Project_ID}}</h2>
<h1 dir="ltr" align="center">TRANSITION TO OPERATIONS CHECKLIST</h1>

| **Date Prepared:** {{Current_Date}} | **Project Manager:** {{Project_Manager_Name}} | **Prepared By:** {{Prepared_By}} |
| :--- | :--- | :--- |

---

## Operational Handover Items

| Handover Item | Responsible Party | Acceptance Criteria | Handover Date | Sign-off Status |
| :--- | :--- | :--- | :---: | :---: |
| [ Add details... ] | [ Add details... ] | [ Add details... ] | [ .... - .... - .... ] | [ Add details... ] |
| [ Add details... ] | [ Add details... ] | [ Add details... ] | [ .... - .... - .... ] | [ Add details... ] |
| [ Add details... ] | [ Add details... ] | [ Add details... ] | [ .... - .... - .... ] | [ Add details... ] |

---

### Sign-off and Approvals

| Role | Name | Signature | Date |
| :--- | :--- | :---: | :---: |
| **Operations / Maintenance Lead** | {{Operations_Lead_Name}} | _______________________ | [ .... - .... - .... ] |
| **Project Manager** | {{Project_Manager_Name}} | _______________________ | [ .... - .... - .... ] |
| **Business Owner / Client Representative** | {{Client_Representative_Name}} | _______________________ | [ .... - .... - .... ] |
---

<div dir="ltr" align="right" style="margin-top: 20px; font-size: 12px; color: #7f8c8d;">
  <span>Electronic Audit Trail: Hash SHA256: {{Audit_Trail_SHA256_Hash}}</span> <br>
  <strong>Template:</strong> TRANSITION TO OPERATIONS CHECKLIST | <strong>Ref:</strong> PMO-07.04 <br>
  <i>Generated on: {{Current_Timestamp}}, by <a href="https://github.com/fakhruldeen/Tasleemat/" style="color: #7f8c8d;">Tasleemat</a></i>
</div>

{
  "$schema": "https://json-schema.org/draft/2020-12/schema",
  "$id": "https://tasleemat.pmo/schemas/completed/PMO-07.04.schema.json",
  "title": "Completed Transition to Operations Checklist Data Contract",
  "description": "Additive structural schema validating completed Transition to Operations Checklist artifact data payloads (PMO-07.04).",
  "type": "object",
  "properties": {
    "artifact_id": {
      "type": "string",
      "const": "PMO-07.04"
    },
    "metadata": {
      "type": "object",
      "properties": {
        "project_name": {
          "type": "string",
          "minLength": 1
        },
        "project_code": {
          "type": "string"
        },
        "date_prepared": {
          "type": "string",
          "format": "date"
        },
        "project_manager": {
          "type": "string",
          "minLength": 1
        },
        "prepared_by": {
          "type": "string",
          "minLength": 1
        },
        "version": {
          "type": "string"
        },
        "status": {
          "type": "string",
          "enum": [
            "draft",
            "baselined",
            "in_review",
            "approved"
          ]
        }
      },
      "required": [
        "project_name",
        "date_prepared",
        "project_manager",
        "prepared_by"
      ]
    },
    "operational_handover_items": {
      "type": "object",
      "properties": {
        "handover_item": {
          "type": "string",
          "minLength": 1,
          "description": "The operational deliverable, documentation, system asset, credentials, warranty, or support agreement formally transferred to the sustaining operations team."
        },
        "responsible_party": {
          "type": "string",
          "minLength": 1,
          "description": "The operational team, service owner, or designated role accepting ongoing responsibility and stewardship for the item."
        },
        "acceptance_criteria": {
          "type": "string",
          "minLength": 1,
          "description": "The specific operational readiness criteria and verification evidence required before formal handover sign-off."
        },
        "handover_date": {
          "type": "string",
          "minLength": 1,
          "description": "The scheduled or actual date on which ownership and support accountability are formally transferred."
        },
        "sign_off_status": {
          "type": "string",
          "minLength": 1,
          "description": "The formal verification status (e.g., Accepted, Conditional, Pending) confirming operational readiness."
        }
      },
      "required": [
        "handover_item",
        "responsible_party",
        "acceptance_criteria",
        "handover_date",
        "sign_off_status"
      ]
    }
  },
  "required": [
    "artifact_id",
    "metadata",
    "operational_handover_items"
  ]
}

{
  "form_name": "Transition to Operations Checklist",
  "document_reference": "PMO-07.04",
  "_llm_instructions": "Populate the fields of 'Transition to Operations Checklist' and write the value of each field under 'Generated Value', based on the project context. Context: the project carrying reference PMO-07.04.",
  "fields": {
    "f01_Handover_Item": {
      "section": "Operational Handover Items",
      "label": "Handover Item",
      "guidance": "The operational deliverable, documentation, system asset, credentials, warranty, or support agreement formally transferred to the sustaining operations team.",
      "value": ""
    },
    "f02_Responsible_Party": {
      "section": "Operational Handover Items",
      "label": "Responsible Party",
      "guidance": "The operational team, service owner, or designated role accepting ongoing responsibility and stewardship for the item.",
      "value": ""
    },
    "f03_Acceptance_Criteria": {
      "section": "Operational Handover Items",
      "label": "Acceptance Criteria",
      "guidance": "The specific operational readiness criteria and verification evidence required before formal handover sign-off.",
      "value": ""
    },
    "f04_Handover_Date": {
      "section": "Operational Handover Items",
      "label": "Handover Date",
      "guidance": "The scheduled or actual date on which ownership and support accountability are formally transferred.",
      "value": ""
    },
    "f05_Sign_off_Status": {
      "section": "Operational Handover Items",
      "label": "Sign-off Status",
      "guidance": "The formal verification status (e.g., Accepted, Conditional, Pending) confirming operational readiness.",
      "value": ""
    }
  }
}