PMO-04.03.06 Phase 04: Planning

DURATION ESTIMATES

تقديرات المدة

tasleemat asset PMO-04.03.06 template --lang en

Deliverable Summary & Governance Boundaries

Lifecycle Phase Alignment

Phase 04: Planning

Sizing Tier Requirements

Validation Contract

This deliverable conforms to a strict companion Draft 2020-12 JSON Schema for automated structural and semantic validation.

tasleemat validate PMO-04.03.06 ./completed_data.json

Template Markdown (Bilingual)

<!-- LLM INSTRUCTIONS: Fill in the [ Add details... ] placeholders based on project context.

Section Instructions:
- Activity Duration Estimates Table: Provide comprehensive project data for all required fields in this section.
- Basis of Estimates and Assumptions: Provide comprehensive project data for all required fields in this section.
- Contingency and Reserve Analysis: Provide comprehensive project data for all required fields in this section.
-->

<h3 align="right">{{Company_Name}}</h3>
<h2 align="right">{{Project_Name}} - {{Project_ID}}</h2>
<h1 align="center">DURATION ESTIMATES</h1>

| **Date Prepared:** {{Current_Date}} | **Project Manager:** {{Project_Manager_Name}} | **Prepared By:** {{Prepared_By}} |
| :--- | :--- | :--- |

---

## 1. Activity Duration Estimates Table

**Activity Identifier and Description:**
[ Add details... ]

**Estimation Method Applied:**
[ Add details... ]

**Estimated Effort Hours and Assigned Resources:**
[ Add details... ]

**Estimated Duration:**
[ Add details... ]

---

## 2. Basis of Estimates and Assumptions

**Historical Data and Productivity Rates:**
[ Add details... ]

**Key Estimating Assumptions:**
[ Add details... ]

---

## 3. Contingency and Reserve Analysis

**Schedule Contingency Reserve:**
[ Add details... ]

**Total Activity Duration with Contingency:**
[ Add details... ]

---

### Sign-off and Approvals

| Role | Name | Signature | Date |
| :--- | :--- | :---: | :---: |
| **Lead Estimator / Technical Lead** | {{Estimator_Name}} | _______________________ | [ .... - .... - .... ] |
| **Project Planner / Scheduler** | {{Scheduler_Name}} | _______________________ | [ .... - .... - .... ] |
| **Project Manager** | {{Project_Manager_Name}} | _______________________ | [ .... - .... - .... ] |
---

<div align="right" style="margin-top: 20px; font-size: 12px; color: #7f8c8d;">
  <span>Electronic Audit Trail: Hash SHA256: {{Audit_Trail_SHA256_Hash}}</span> <br>
  <strong>Template:</strong> DURATION ESTIMATES | <strong>Ref:</strong> PMO-04.03.06 <br>
  <i>Generated on: {{Current_Timestamp}}, by <a href="https://github.com/fakhruldeen/Tasleemat/" style="color: #7f8c8d;">Tasleemat</a></i>
</div>

User Guide & Practitioner Instructions

Tasleemat Forms Guide

Project Artifact: Duration Estimates

Document Reference: PMO-04.03.06

This document provides a comprehensive, professional reference to understand the purpose and effective usage of the Duration Estimates in alignment with the Tasleemat framework.

1. What?

A structured schedule table recording activity duration estimates, effort hours, estimation techniques, and contingency reserves.

2. Why?

Provides the mathematical time inputs required to build a realistic, achievable project schedule baseline.

3. When?

Calculated during schedule planning prior to network forward/backward pass schedule generation.

4. Who?

Created by Task Leads and Estimators, reviewed and consolidated by Project Scheduler.

Tailoring Tips

Estimate in relative story points and velocity-based sprint horizons for agile initiatives.
Apply three-point statistical distributions for high-uncertainty research and development tasks.

Alignment & Dependencies

1. Pre-requisites & Inputs (Upstream Dependencies)

Mandatory:
- Work Breakdown Structure / WBS (PMO-04.02.06)
- Scope Statement (PMO-04.02.05)
Optional / Contextual:
- Resource Requirements (PMO-04.06.02)
- Risk Register (PMO-04.08.02)

2. Downstream Dependents

Mandatory:
- Project Schedule Baseline (PMO-04.03.08)
- Earned Value Analysis / EVA (PMO-06.05)
Optional / Contextual:
- Release Plan (PMO-04.03.09)
- Lookahead Planning Log (PMO-04.03.10)

5. How?

To accurately and professionally complete the Duration Estimates, the responsible party must populate the following critical sections based on the project context (ensure parameters.md is referenced for global project variables):

Activity Identifier and Description: The activity code and concise work summary for each estimated activity.
Estimation Method Applied: The specific technique used (analogous, parametric, three-point, or bottom-up).
Estimated Effort Hours and Assigned Resources: Total calculated person-hours of effort and assigned resource quantities.
Estimated Duration: Calculated working duration in work days or weeks required to complete the activity.
Historical Data and Productivity Rates: Empirical reference data, productivity metrics, and historical benchmarks used.
Key Estimating Assumptions: Foundational assumptions regarding resource availability, skill proficiencies, and work shifts.
Schedule Contingency Reserve: Calculated contingency buffer allocated to accommodate identified activity risks.
Total Activity Duration with Contingency: Final baseline duration inclusive of contingency buffer used in the schedule model.

6. Reference Example

A fully completed, gold-standard reference example illustrating this artifact in practice is available:

📖 Completed Example: 04_03_06_Duration_Estimates_Example.md

LLM Generation Prompt & Agent Instructions

Duration Estimates - Generation Prompt

System Instructions: This document contains instructions for generating the «Duration Estimates». When asked to fill this template, follow the section-by-section instructions below. Refer to parameters.md for project variables.

Context and Definition: A quantitative schedule document detailing the quantitative assessments of the likely number of time periods required to complete each activity.

Alignment & Dependencies: * Pre-requisites (Inputs): * Mandatory: Work Breakdown Structure / WBS (PMO-04.02.06), Scope Statement (PMO-04.02.05) * Optional: Resource Requirements (PMO-04.06.02), Risk Register (PMO-04.08.02) * Downstream Dependents: * Mandatory: Project Schedule Baseline (PMO-04.03.08), Earned Value Analysis / EVA (PMO-06.05) * Optional: Release Plan (PMO-04.03.09), Lookahead Planning Log (PMO-04.03.10)